Nearly every person who is in the human resource field would concur that the greatest challenge faced by HR professionals all over the world is managing the leaves of employees. Processing applications and then tracking leave time is a highly tedious task! Many decades ago, let’s say in the 50’s, 60’s, 70’s, and the 80’s when computers weren’t that common and there wasn’t many software being developed, the entire process of leave management used to be extremely difficult. Luckily for us, we are living in a period where modern IT solutions have made us better at our jobs and our day-to-day tasks significantly easier! With the advent of advanced and automated leave management systems, HR professionals across the globe sighed with relief and a fresh era of seamless and highly efficient leave management began!
However, don’t assume all organization necessarily must leverage the ability of an automated leave management system to survive time off manager. It’s only a matter of how productive and efficient a particular organization really wants to become. Therefore, it is highly recommended for each enterprise, big or small, to at the least give the current leave management systems of today a try and go for themselves!
However, business managers and decision-makers must be extremely careful while selecting the software that suits their needs best. This is the reason, to assist you decide and filter substandard platforms, in this information, we will highlight the 4 leave management system features which every relevant software must possess! Let’s start!
1. It Should Have a Comprehensive Tracking System
The very first and foremost function of a leave management system is always to track the job hours of individual employees effectively. Managers should have the ability to go through the leaves that can be availed by every employee and the availability of other employees in order to decide whether to accept or reject a specific leave application. Moreover, the tracking system should also have a thorough calendar showing all the important dates (such as Black Friday for a retail business) on which employees can’t take days off. This feature would, therefore, make certain that no mistakes are created while allowing or preventing employees from taking their leaves.
2. It Should Be Web- & Mobile-Based
An important things to bear in mind is that employees can request leaves at any given time of the afternoon, including after-work hours, which makes it challenging for managers to get into their leave management systems and make timely decisions. Managers should ideally have the ability to access their enterprise’s leave management software anytime and anywhere. This is the reason another key feature that you should search for is that the platform must be web-based and accessible on a handheld device with a web connection. This will ensure the capability of accessing the information from any corner of the planet – all you’d need is a well balanced net connection and a laptop/mobile device.
3. It Should Create Easy Report Generation
While managing the attendance and leaves of employees, it’s essential to bear in mind the productivity and the general efficiency of the workforce. This is possible by creating meaningful reports to analyze the rate of absences and the general performance of the company. A good leave management system should enable its users to conveniently create insightful reports based on data concerning leave requests, approvals, denials, and the efficiency of the organization. Don’t assume all platform offers this feature, but having it might benefit you a whole lot by helping you keep an eye on where your organization is headed and identifying if any changes must be produced in the leave and attendance policies.
4. It Should Give a Self-Service Platform for Employees
In order to avoid confusion, it is highly advised that the top of management should keep their attendance and leave policies free of any sort of ambiguousness. However, confusions can arise and employees, especially new ones, can face trouble attempting to wrap their heads around certain points in the policies. Answering the individual queries of each and every employee could be really hectic for HR professionals who curently have a whole lot on the plates. Keeping this in your mind, it becomes clear that another feature you should truly search for is a self-service portal where employees could get the answers to all or any their questions and manage their own time-off requests with ease. This will cause a boost in efficiency and save time for the parties.